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The Wedding Checklist

A wedding checklist should be an essential part of wedding planning!


It is easy to become overwhelmed when planning a wedding, breaking down and separating tasks is a good way to make the job more manageable. Know your budget. Create a budget spreadsheet and keep a record of all costs. Spend some time checking out Pintrest and other bridal sites, Create wedding and style boards on Pinterest or create a mood board of your favourite ideas this will help you visualise how it will look on the day. Create a wedding file.


Talk about the budget, who will contribute
What month and year would you like to get married, choose a date or up to three and be flexible.
Ceremony – check availability for the month you have chosen? Where will the ceremony be held and who will officiate at the ceremony?
If you choose separate locations for the ceremony and the reception, remember to factor in travel time between the two places.
Reception – check venue availability for the month you have chosen, check if they offer different packages, get per head prices
Do you need a separate caterer? (If you choose a venue where catering is not included)

Choose rings
Do you want to write your own vows?
Will you have readings?
Who is coming? (Begin compiling a guest list)
Collect contact information for your wedding guests

Decide on a wedding theme and what colours you would like to use
Order save the date cards
Plan Honeymoon

Choose your wedding party –
Brides – Maid of honour, bridesmaids, flower girls, ring bearer?
Brides – What do you want them to wear? (Know what you will be paying for before you ask – dress, shoes, hair, makeup, etc.)
Grooms – Best man, groomsmen
Grooms – Will you hire their outfits? Who will pay? Will they wear their own?
Speeches – Who will make a speech?

Choose a wedding dress
Make sure you choose shoes early and practice walking in them. Also you will need your shoes to determine your dress length
Choose bridesmaid dresses – leave plenty of time for alterations
Order wedding invitations, leave plenty of time.

Book transport for the bride and bridal party
Book transport for the groom and groomsmen
What transport is needed for the Bride and groom after the wedding?
Where will you stay the night of the wedding?
How will people get to and from the wedding? Will you need to Book transportation to and from venues?

When confirming bookings make a note of the dates for final payments
Research and book Wedding cake maker
Order or organise table decorations
Research and book Photographer/vidographer
Band or DJ – research and book DJ and MOC. The MOC may also be the DJ
Research and book Flowers for the ceremony and or reception, buttonholes for the best man and groomsman

Finalise honeymoon plans and ensure all documents are in order.
Prepare ceremony programme

Twelve weeks before send out invitations
Include venue details
Include gift ideas
Eight weeks before follow up with guests who have not RSVP’d
Six weeks before confirm final guest numbers

Where will you leave from on the day of the wedding?
Where will the bridal party get ready?
Where will the groom and his groomsmen get ready?

Finalise playlists
Finalise seating arrangements
Prepare wedding day emergency kit

Decide/organise – if you want to give gifts to mothers, bridesmaids etc
Delegate wedding day duties: gift table, guestbook, etc.

After the wedding – Delegate someone to return tuxes, rentals and tend to wedding dress.



We hope this list will help you to plan your wedding better. Good luck from the team here at The Bridal Room! Please feel free to contact us if you have any other questions.